Information Technology Past Performance
VA-FSC eInvoicing Solution
A&T Systems is providing VA-FSC a touch less, automated, straight-through electronic invoice processing system (STIP) which transfers accurate, error-free electronic invoices directly from a vendor’s billing system to the buyer’s financial WAWF accounting system. Invoices are not lost, damaged or mis-keyed. The automated exchange of electronic financial data enables VA-FSC to eliminate the costly, error-prone manual tasks associated with processing paper invoices. This technology from partner OB10, will allow the VA to streamline their invoice-to-pay processes, improve compliance and reduce operating costs. This task was awarded to A&T under GSA Schedule 70 contract GS-35F-4003D on April 12th 2007 and A&T started the task on April 17th 2007.
Program Management:
A&T provides all program management oversight of the entire contract both local to the operation and from our headquarters in Maryland. Our experienced and certified program management team was able to successfully meet the deadlines and milestones assigned for the VA tasks. This eInvoicing solution is scheduled for a Go Live date of April 1, 2008. A&T’s Security Facility Officer (FSO) helped the VA processing more than 10 technicians for the VA sensitive security clearance.
Managed Datacenter IT Services:
A&T conducts the day-to-day operation and maintenance of the U.S. based Secure Datacenter in which the OB10 eInvoicing applications run on behalf of the VA. This includes all security, operations, monitoring, backup and break/fix in addition to daily, weekly, monthly meetings with subcontractors and the VA. This task included DataCenter Design Architecture, Material Management & Acquisition, Build-out, Burn-In, Redundancy Planning and Disaster Recovery.
Performance:
A&T Systems’ team mission is to provide a focused service to transform invoice processing from a paper-based processing environment to a pure electronic processing environment, ultimately eliminating 100% of the paper invoices. Organizations who implement OB10 electronic invoice processing quickly improve their financial performance and enhance their competitive position. E-Invoicing approaches to eliminate paper that use early generation technologies, such as EDI, front-end scanning and OCR require a significant capital expenditure to implement, require additional headcount to support and only reduce paper invoice processing by a small percentage. None of these options can match the productivity, compliance and financial benefits delivered by the OB10 technology. The OB10 solution is different in that we offer a “service” similar to an electronic mail man, picking up invoices from any billing system in the world, and delivering the invoices (image and data) electronically to the buyer in ready to upload format. The OB10 service includes our teams of experts that focus on each vendor, thus enabling them to operate in their normal business environment. Our key differentiates: proven methodology for enrolling thousands of vendors and our ability to provide any-to-any formatting.
C&A Remediation:
A&T provided a response to the VA’s security requirements’ of Low Risk Level in accordance to FISMA and FIPS requirements and statements in the Statement of Work for this requirement.
In December 2007, while underway to adjudicate the Low Risk requirement, VA-FSC upgraded the C&A requirement to Moderate Risk Level. This change of scope was necessary as the VA realized that the utilization of Social Security numbers in Medical Health invoices requires a higher level of Certification & Accreditation in Security practices.
A&T resolved this issue by complying with the higher standard sought, under a new Task Order, and is in the process of finishing a revised System Security Plan (SSP) meeting the Moderate Level Risk.